In short
- Each day gets its own priorities, because day one and day three are rarely the same.
- You can ask for daily clips, a final film or both, and we agree what is delivered when.
- Crew and hours are planned per day.
- The same look and file naming across the days make the final edit easier.
A multi-day event is not one long day. Each day has its own programme, people and moments worth keeping, so we plan coverage day by day and then think about the final film as a whole.
This page is for conferences, conventions, camps, festivals and training programmes that run over consecutive days at one place. If your event repeats in different places, see video coverage for event series and roadshows.
How do you plan coverage day by day?
Start by writing one line per day. For example, a three-day conference might look like this (an illustration only):
| Day | Likely priorities | Coverage focus |
|---|---|---|
| Day 1 | Registration, opening, keynote | Arrivals, the opening ceremony, full keynote recording |
| Day 2 | Parallel sessions, exhibition, networking | Several rooms at once, short interviews, atmosphere |
| Day 3 | Closing, awards, farewell | Full award segments, closing remarks, final moments |
The same crew size every day can be wasteful on one day and too thin on another. Day 2 above may need more operators than day 1, which is why we plan hours and crew per day.
Which outputs can you ask for?
You can ask for different outputs at different points:
- Daily clips or a daily summary, shared while the event is still on. These need editing time and a quick approval path.
- A final highlight film that tells the whole event, built after the last day. See event highlight films.
- Full recordings of important sessions, kept complete. See full ceremony and speech recording.
- Short social clips each day, if your team posts during the event.
Daily deliveries depend on the editing schedule and on how quickly your team can approve. The same-day edit deadline planner helps you test whether a daily deadline is realistic.
Decide early which output matters most. Daily clips need quick approval, while a final film benefits from footage across every day. Once we know your priority, we set crew hours and editing time to match.
What do we agree before the first day?
- The programme for every day, and who updates it if it changes.
- Priority moments per day, so crew attention goes where it matters most.
- Parallel sessions: which rooms are filmed fully and which only partly. The simultaneous coverage planner can help.
- Consistent style: the same look, titles and sound approach across days.
- File handling: how footage is named, backed up each evening and handed over.
- Approvals: who signs off daily outputs and the final film.
What happens between filming days?
After each day, we back up the footage before any memory card is cleared. We then check the next day’s programme with you, adjust the plan and confirm call times. Batteries, cards and sound checks are reset every morning, so the last day is filmed as carefully as the first.
Not sure which day matters most? Ask which day would be hardest to repeat or to remember later. That is usually where extra crew is worth it.
What affects the quote?
For a long event away from home, accommodation and travel can weigh more than on a single day, and our quote shows them clearly. The travel cost worksheet helps you estimate them. To start, message us the dates, venue and a rough programme, or write all the days into one coverage brief.
Send us the dates, the venue and a draft programme for each day, even a rough one. We will suggest coverage day by day, say which days need more crew, and give you a written quote.
Get a quote