Videography planning for different organisers

Two organisers can plan the same event and need very different things from a video. The difference is usually who has to say yes: a manager, a principal, a committee, a client or a parent group.

Start with your role below. Each guide covers the approvals, worries and questions that come with it.

Which guide fits your role?

• Company or conference team. You balance speakers, sponsors and internal sign-off. See corporate events, conferences and MICE.
• School or youth group. Children’s privacy and parent consent come first. See schools, youth events and children’s organisations.
• University or faculty. Several departments and a formal protocol often share one event. See universities and higher education.
• Faith, community or nonprofit group. Committees decide, and some moments suit a private setting. See community, faith and nonprofit events.
• Agency, planner or cross-border team. You brief on behalf of a client. See buyer roles, agencies and cross-border coordination.

For a wedding or family occasion, start from events by type.

What should every organiser settle first?

Three decisions save the most time later:

1. Who approves the brief. One named person or group, so we receive one set of instructions.
2. Who approves the final video. Decide this before filming, so the first draft gets a quick answer.
3. Who may be filmed and where it will be shown. Staff, students, guests and children each have different needs.

The video decisions and approvals planner helps you write these down. Then the event video brief builder turns them into a brief you can send.

Ready to compare suppliers?

Once your brief is clear, the questions to ask your videographer help you compare quotes fairly. You can also read about our event videography service and how an enquiry and booking work. If you are still unsure who needs to approve, send us the date and venue and we tell you what we would need from your side.