Camera positions that keep aisles and views clear

Decide camera positions only after you know where the aisles, exits, ramps and wheelchair spaces are. A fixed camera usually sits at the back or side of the room, and a moving camera follows a route agreed with the venue. If a position blocks a path or a guest’s view, we move it.

What decides a good camera position?

Four things matter, in this order:

1. Safety and access: exits, aisles, ramps, lifts and wheelchair spaces stay clear.
2. Guest views: no camera or stand in front of seated guests.
3. Venue rules: the venue says where equipment may stand. The KL Convention Centre’s published guidelines, for example, ask that camera positions be coordinated with the venue.
4. The picture: only then do we look for the best angle.

A position that gives a lovely shot but blocks a path is not a good position.

Where do cameras usually go?

Each venue has its own limits. A hall with fixed seating will need different spots from a banquet room with round tables.

How do we keep access clear?

Use this quick check before guests arrive. It is a practical walk-through, not a legal standard:

• Stand at each exit and look back: is the path to the door free?
• Picture a wheelchair going along the main aisle: is it wide enough, with no cable or stand in the way?
• Sit in the first, middle and last rows: does a camera or stand block the view?
• Check where reserved seats are for elderly guests and wheelchair users, and keep cameras away from them.
• Mark the places where a moving camera must not stop, such as doorways and the front of the aisle.

Cables are a separate matter; see camera cables, power and safe routes.

What if there is a conflict?

Sometimes the best angle is not allowed, or the room is too tight for a second camera. We then pick from a few options and explain the trade-off:

• Use one camera and capture fewer angles.
• Move the camera to a side and accept a less direct view.
• Use the venue’s own feed or screen as an extra source, if it exists.
• Ask the venue whether a short test before guests arrive would help.

If a shot will be less close than you hoped, we tell you early. Stands always stay out of the walkway.

Who does what?

The venue decides what is allowed and may ask to see positions in advance. You, as organiser, tell us who needs step-free access and which moments should stay private. We propose positions, place the equipment and keep to the plan. Any change on the day is agreed with the venue contact, not made alone.

What we confirm for your event

• Where each camera goes, and what it could block.
• How a moving camera keeps off the main aisle.
• What we change if the venue turns down a position.
• Whether we walk through the room with you before guests arrive.

The venue filming questions checklist has a section for positions, and the run-sheet filming planner helps you match positions to the programme. For the first questions to ask a venue, see what to ask a venue before booking. This is where we help: send us the floor plan and programme, and we will mark the positions with you. Our event videography service page explains what we film.