In short
- Start with purpose: who will watch, and what should it do for them?
- A phone recording may be enough for some events. Say what you need, then choose.
- Settle the few facts that change the scope before you ask for a quote.
- A good proposal explains what is included, what is not and how you will accept it.
Hiring event video comes down to a few small decisions. Take them in this order and the quote is easier to ask for and to compare.
Do you need a professional at all?
Start with do you need professional video for your event. If you only need a simple record, see when a phone recording may be enough. If you need both photos and video, can one person handle both explains where the two clash.
What is the video for?
A film kept for your records and a film made to promote are different jobs. Recording for an archive or editing for promotion helps you choose. If several people want different things, read choosing coverage when stakeholders disagree.
What must you settle before asking for a quote?
Read what to decide before asking for a videography quote. It lists the minimum details that change a scope. If your date or venue is not final, see booking when the venue or programme is not final. On a tight budget, choosing priorities on a limited budget protects sound and key moments first.
Who should you hire?
| Situation | Guide |
|---|---|
| Freelancer or team | Booking a freelancer or a production team |
| First time organising | Booking video for an event you have never organised |
| Photos, video, content | What each service covers |
How do you judge a proposal?
What a responsible videography proposal should explain shows what to look for in a quote. What happens between an enquiry and a confirmed booking lists the steps in order.
Not sure where your event fits? Message us what you know and we will suggest what to decide first. Our event videography service describes what we film.
If you are still unsure, send what you know: the event type, the date if you have it and why you want a video. That is enough for us to suggest what to decide next.
Ask about your event